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Database Development · Bristol
Bespoke Database Systems
Custom databases for CRM, stock management, bookings, or any data your business runs on. Built around how you actually work — not around what a generic software package thinks you should need.
Example
The Problem
Your Data Is a Mess
You're running your business on spreadsheets, or a generic off-the-shelf system that almost fits your needs. Data lives in three different places. Reports take hours to compile. Staff spend their day copying information between systems.
Spreadsheet Hell
Multiple Excel files, version control nightmares, and no single source of truth. One person updates the wrong copy and hours of work is lost.
Off-The-Shelf Doesn't Fit
Generic CRM or stock systems that do 80% of what you need. You spend hours working around limitations instead of just running your business.
Systems Don't Talk
Your website, your accounts, and your internal tools all hold different data. Reconciling them takes time you don't have.
No Real Reporting
Getting meaningful data out of your systems requires a developer or a consultant. Business decisions are made on gut feel instead of facts.
What We Build
Database Solutions for Every Business
From simple product catalogues to complex multi-system integrations — we design and build databases that match how your business actually operates.
CRM Databases
Custom customer relationship management systems built around your sales process. Track contacts, deals, communications, and history — exactly how your team works.
Stock & Inventory
Real-time stock control with supplier management, reorder points, and multi-location tracking. Integrate with your website, Sage 50, and fulfilment systems.
Booking Systems
Custom booking databases for appointments, resources, rooms, or services. Availability checking, conflict resolution, and automated reminders built in.
See the page →Reporting & Analytics
Real-time dashboards and custom reports that answer your actual business questions. Data visualisation built for decision-makers, not developers.
Data Integration
Connect disparate systems into one coherent data layer. Website, Sage, CRM, email platform — one source of truth, automatically synchronised.
See the page →Data Migration
Clean migration from spreadsheets, legacy systems, or other databases. Data cleaning, normalisation, and validation so you start fresh with correct data.
What's next
Your database, with an AI layer built in
A database built around how your business works can go one step further: one that answers questions and does some of the work for you. We build AI in between your screens and your data, doing the jobs your team does by hand.
AI built into your database
Records read and filed, questions answered from your own data, and predictions, built into the system we develop for you.
AI integration →DocumentsInvoices read and filed
AI that reads invoices, contracts, forms and emails, extracts the data, validates it and pushes it to the right system automatically.
AI automation →WorkflowsProcesses that run themselves
Multi-step processes triggered by events — an order, a return, a low-stock alert — completing in seconds what took your team hours.
AI automation →Your dataAnswers from your own catalogue
AI that searches your product catalogue, documentation or database to give accurate, source-cited answers instead of guessing.
Custom AI →It's the same AI we're building our own business on, from our back-end systems to our sales tools. See everything we do with AI →
Our Process
From Brief to Launch in Four Steps
- 01
Data Audit
We map every type of data your business holds — where it lives, how it's used, and what decisions it needs to support.
- 02
Schema Design
We design the database structure — tables, relationships, indexes, and constraints — to match your business logic exactly.
- 03
Build & Integrate
We build the database, the admin interface, and any integrations with existing systems. You test with real data before go-live.
- 04
Migrate & Support
Clean data migration from your existing systems. Ongoing hosting, backups, and a direct phone line to your developer.
"engine": "PostgreSQL 15",
"hosting": "Dedicated UK Server",
"backups": "Daily automated",
"replication": "Hot standby",
"integrations": [
"Sage 50",
"REST API",
"Website CMS"
],
"status": "✓ Production Ready"
}
Related Work
Projects Like Yours
Common Questions
Frequently Asked Questions
What database do you use?
We primarily use PostgreSQL for complex, relational data and MySQL for simpler applications. We choose the right engine for the job — not the fashionable one. We also work with MongoDB for document-based data and Redis for caching.
Can you migrate our existing data?
Yes. We handle complete data migrations from spreadsheets, legacy systems, or other databases. This includes data cleaning, deduplication, and validation so you start with accurate, structured data.
Can you integrate with Sage 50?
Yes — this is one of our specialisms. We build bespoke integrations that sync your database with Sage 50 in real time. Orders, invoices, stock levels, customer records — all automated.
How much does a custom database cost?
Every database project is quoted, because a simple database with a web interface is a very different job from a system with multiple integrations, reporting dashboards and custom workflows. We give a fixed price before starting.
Is my data backed up?
Yes. All databases we host have daily automated backups, point-in-time recovery, and hot standby replication. Backups are stored off-site on UK infrastructure. We've never lost a client's data in 16 years.
Can multiple users access the database at once?
Absolutely. We design for concurrent access from day one. Role-based permissions mean different users see different data. Your whole team can work simultaneously without conflicts.
Let's Build Something
That Actually Works.
Book a free consultation. We will review your current setup, identify quick wins, and give you a clear proposal with fixed pricing. No obligation.